Fixed Asset Conversion - Mid Year

[parora]

Hi All,

Looking for some ideas on converting Fixed Asset Balances under the following circumstances:
1. We are currently using JDE G/L which has Fixed Asset Cost, Depreciation, and Accumulated Depreciation G/L Balances.
2. We are setting up Fixed Assets to go live on July 1, 2003
3. We developed a program that converted all of our Assets and their Beginning Balances and Accumulated Depreciation Balances up to December 31, 2002.
4. We intend to run depreciation within JDE from January 1, 2003 - June 30, 2003, but do not want the entries posted to our g/l, since these numbers are already there. This run is only intended to update the Fixed Asset Balance Table.

With the assumption, that it would be troublesome to load our accumulated depreciation from Legacy to JDE at June 30, 2003, and that #4 above is required, any suggestions on how to run the depreciation within JDE and NOT post to the G/L. Shall we just delete the G/L batch after it is created?

Any other suggestions on cleaner ways to convert, would be appreciated.

NOTE: We are using World (Ignore Signature Line)

 

[alissaallard]

We just finished a similar implementation with go-live April 1. However,
in order to address the G/L issue, we reversed the depreciation entries
from the prior periods, and then ran depreciation from Fixed Assets and
allowed it to post through to the G/L. We felt this was a cleaner way to
manage the process, although I realize reversing all those entries could
become a significant effort if you've got a lot of accounts to manage. We
also changed our G/L account structure for cost and accumulated, so we had
to move all of the account balances from the old accounts to the new. We
relied heavily on our integrity reports to make sure the F1202 and F0902
were in balance after all the reversing and adjusting entries.

I hope that helps a little - good luck!

Alissa Allard
A7.3, cume 9, V4R5
Stimson Lane, Ltd.
email: [email protected]
phone: 425-415-3371

 

[TRL602002]

Hi,

I have a following suggestion for you.

1. Convert the balances from legacy as of Dec 31 2002
to APYC (Beginning balance of F1202).
2. Populate the sixth bucket in F1202 with the
balances from Jan 2003 to Jun 2003 of legacy.
3. Run the depreciation in JDE. This should
calculate the depreciation for July and also should
catch up any depreciation dollars missed out from
legacy.
4. On the GL side bring the balances in summary to
Fixed assets accounts. The depreciation which runs for
July should take care of updating the JDE depreciation
in G/L.

Hope this would help you.

Regards,

Gopi Premanand
JDE OneWorld Consultant




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[parora]

Alissa and Gopi thanks for your input. Alissa, I think your suggestion would work nicely in our situation. I don't believe we have many journal entries to "reverse", but I will look at this tomorrow. The only concern I have is reopening up prior periods, and having JDE calculate depreciation which may result in small rounding differences (between what we calculated in Legacy and what JDE calculated), consequently "changing" prior period results. However, with your approach at least we can keep the integrity intact between the G/L and Fixed Assets systems. Thanks to you both!

 

[alissaallard]

Hi there - I'm glad that helped. One other thought - we summarized our
entries from the prior periods and did the reversing entries all in the
period we went live, and then ran Fixed Assets depreciation calculation
through the go-live period as well. That way, we didn't have to open any
prior periods, and although there were some small rounding differences,
these adjustments didn't impact any prior period results as they were all
taken in the 'go-live' period. So, we were 'caught up' with our first live
depreciation calculations. I hope that makes sense!

Alissa Allard
A7.3, cume 9 V4R5
Stimson Lane, Ltd.
email: [email protected]
phone: 425-415-3371



parora
<paarora@deloitt To: [email protected]
e.ca> cc:
Sent by: Subject: Re: Fixed Asset Conversion - Mid Year
owner-jdeworld@j
delist.com


05/19/2003 06:13
PM
Please respond
to jdeworld






Alissa and Gopi thanks for your input. Alissa, I think your suggestion
would work nicely in our situation. I don't believe we have many journal
entries to "reverse", but I will look at this tomorrow. The only concern I
have is reopening up prior periods, and having JDE calculate depreciation
which may result in small rounding differences (between what we calculated
in Legacy and what JDE calculated), consequently "changing" prior period
results. However, with your approach at least we can keep the integrity
intact between the G/L and Fixed Assets systems. Thanks to you both!
OneWorld XE, Update 6, SP20, AS/400
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