Praxair has automated this process. JDE wrote the basic code for us and we've
been enhancing it since. Here's how it works. We voucher log all invoices to a
suspense account as soon as they are received. Each night a UBE is run which
attempts to match the voucher to the receipt. If it matches, the voucher is
redistributed automatically and set to approved status. When it doesn't match,
workflow kicks off a Lotus Notes message which is sent to the appropriate person
with information containing the PO#, doc#, part description, a brief description
of the error, etc.. Examples are need receiving, (most common error), invoice
amount less than receipt amount, amount out of tolerance, no PO line.
The person correcting the error logs into the Matching Errors and Corrections
screen, reviews the grid and clicks on Correct Errors in the row exit. This
takes them to the correct screen: example, receiving screen, PO detail screen,
Voucher match screen, etc. The UBE is run again and if matched, the pay status
is changed from X to A.
If a person doesn't respond to the Lotus Notes, another message is sent in 5
days. The matching errors and corrections screen allows us to collect data on
where errors occur, by person, error type, # of days, etc. for measures and
corrective action.
If you want more info, give me a call.
Dave Yaeger
Praxair Inc.
Global Business Excellence Team
716-879-7247
fax 716-879-2820
[email protected]
OneWorld B733.1 sp11.3, Oracle 8.05, NT4.0, Citrix WTS
going to Xe
Praxair Inc.
716-879-7247
fax 716-879-2820
OneWorld B733.1 sp11.3, Oracle 8.05, NT4.0, Citrix WTS
going to Xe