Payment before receipt

[coco]

Hi List,

We occasionally have the need to pay on invoice prior to receipt of goods, e.g. for a consignment item that has been consumed but is on backorder.
Any suggestions on how to address this in JDE?

Cheers,
Coco
OW B7334;SP22;Win2K3;SQL2K

 

[mijoh]

Yes. We use Logged Vouchers for this. It works well, as you can enter and pay the logged voucher first. Then once you receive the goods, you can match the already paid logged voucher against the receipt of goods or in the case of a standalone voucher, you can redistribute the expense. Check the AP documentation. The setup and process is well laid out there.

 

[JdeInNJ]

I agree. Voucher Logging is the only way to do a redistribution or three way matching of a paid voucher. The redistribution or three way match can be done in a different (usually subsequent) accounting period.

You will need to set up one or two AAIs. The mandatory one is PP for the preliminary distribution account (where to code the purchase before it is received). The optional one is PQ which points to a separate Trade Payables account to use for logged vouchers.

You use a different menu option for logged vouchers with a processing option set to do voucher logging.

When you enter a logged voucher you enter the voucher header information the same way as Standard Voucher Entry. When you click OK, you get a window to accept or override the preliminary distribution account.

Logged vouchers use a hardcoded document type: PL. You can also run a report of undistributed/unmatched logged vouchers.