Closing December without annual close

alzakkr

Active Member
Hi List,

The controller decided to close December and not run annual close. He then
posted depreciation for January. All the depreciation posted as credits
rather than debits by about double.

From yesterday to today the integrity reports are way off.
AP to GL
AR to GL
Fixed Assets to GL

I have no idea where to begin. I am not really a financial person, but I am
in charge of "fixing it." Did closing December and not running annual close
create all my problems? He is still working on issues in 2000, so he
doesn't want to close the year.

Any help will be GREATLY appreciated.

Kristin Alzak
A7.3 c 8
(800) 225-3537 x2330

New England Coffee Company
www.necoffeeco.com
 

dale_draper

Well Known Member
(IIRC) My understanding is that he can close the year as often as he wants.
DBL check my info though. So there's no reason to hold off, even if there
will be adjustments coming from the audit. It may include using a period 13
though. (Financials ain't my strength)
JDE just posted a problem report on breaking news->financial that most of
you should read. It's about century=19 and FY=00 problems in the F0902 and
F0911 records for year end close. Especially in Fixed assets, job costing
and payroll.


>
 
I'm sure you will get a number of replies to this - but basically you need
to close December, run the annual close for both g/l AND fixed assets.
You can always re-open the g/l, post entries, and re-close it. Or - there
is a special journal entry type - ##, that will allow you to post g/l
entries in to a prior closed year. You will still need to re-run the
annual close after you post any entries to the prior year, whether regular
or the ##. You can run the annual close as many times as you need. There
is no need to fear it. (It is your friend.)

I think it might actually be self correcting once you run the annual close
for both g/l and f/a, then re-run depreciation for January.

I've never made this particular mistake, but in prior years I have made all
sorts of other mistakes, and I find that most of them can be corrected by
going back and following the normal recommended steps. Everybody has
post-closing entries - that's not a reason to go outside the normal steps.

Hope this helps. Good luck.

David Bryant
Maxco Supply, Inc.
 
Kristin;
I would start by shooting the controller.........

How much time has passed? Could you simply restore back to before it
happened?


Bert R. Sternal
IT Business Analyst
Wabash National
(765) 772-2779 Voice
(765) 772-2299 Fax



alzakkr
<kristin.alzak@necof To: jdeworldml@jdelist.com
feeco.com> cc:
Sent by: Subject: Closing December without annual
owner-jdeworldml@jde close ~~0:4971
list.com


02/02/2001 10:25 AM
Please respond to
jdeworld






Hi List,

The controller decided to close December and not run annual close. He then
posted depreciation for January. All the depreciation posted as credits
rather than debits by about double.

From yesterday to today the integrity reports are way off.
AP to GL
AR to GL
Fixed Assets to GL

I have no idea where to begin. I am not really a financial person, but I
am
in charge of "fixing it." Did closing December and not running annual
close
create all my problems? He is still working on issues in 2000, so he
doesn't want to close the year.

Any help will be GREATLY appreciated.

Kristin Alzak
A7.3 c 8
(800) 225-3537 x2330

New England Coffee Company
www.necoffeeco.com





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CMirth

Member
Kristin,
Comments from our JD Edwards financial person:

* They can re-run the annual close as many times as they like.
* Depreciation can also be re-run.
* The integrity reports are probably off because the beginning
balances are missing for the new year. (They get populated when the annual
close is run.)
Without knowing more, their solution may be as simple as running the annual
close and then re-running depreciation.
 

alzakkr

Active Member
I am trying to have JDE help via the response line, but as usual they aren't
very helpful. I wish there was a way to bring the fixed assets back like it
never happened. Anybody know of a way to do that beside restoring the file
from the backup tape?


Kristin Alzak
A7.3 c 8
(781) 324-8094 x2330

New England Coffee Company
www.necoffeeco.com
 

HockemG

Member
The key to the error is in the last sentence..
The solution is running the annual close and re-running depreciation.

Gene
 

Graham_Aberdein1

Active Member
The comments already made about being able to run multiple yearend closes
and depreciation are correct.

What is strange is that you mention the depreciation is reversed and
doubled. Not sure what would cause this, although I would doubt it is
related to your not running the yearend close. The DW program for
depreciation has a processing option for the thru-date (period/year). You
might want to check this setting out and rerun.

Graham G. Aberdein
Clarica
graham.aberdein@clarica.com
A7.3 cum 11
 

svdgi

Active Member
A year can be closed as many number of times as
possible.just change it in company constants and run
the process.

Though , accordingly only one file gets updated during
the year process. it is balance file F0902. and I
think they go with a special ledger type.something
like that...

Try getting back this file and re-run it again.
Nothing happens to your F0911 or for that matter any
file .

Good luck

--- alzakkr <kristin.alzak@necoffeeco.com> wrote:
> I am trying to have JDE help via the response line,
> but as usual they aren't
> very helpful. I wish there was a way to bring the
> fixed assets back like it
> never happened. Anybody know of a way to do that
> beside restoring the file
> from the backup tape?
>
>
> Kristin Alzak
> A7.3 c 8
> (781) 324-8094 x2330
>
> New England Coffee Company
> www.necoffeeco.com
>
>
>
>
>
>
> --------------------------
> To view this thread, visit the JDEList forum at:
>
http://198.144.193.139/cgi-bin/wwwthreads/showflat.pl?Cat=0&Board=W&Number=4989
>
>
*************************************************************
> This is the JDEList World Mailing List.
> Archives and information on how to SUBSCRIBE, and
> UNSUBSCRIBE can be found at http://www.JDELIST.com
>
*************************************************************
>


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As explained by several respondents to your question, I agree that the
solution is to close the year in fixed assets and then to rerun the
depreciation.

I do not understand your reference to the depreciation being reversed
and doubled. In general terms, the depreciation program calculates the
depreciation for the period relevant to the method of computation used,
ie. Year-to date or Inception-to date. It then compares this to any
value of depreciation already posted. This computation will be based on
the Cost or Written down value of the assets, depending on the method of
depreciation. One would expect that if the balances had not been brought
forward, then the lack of asset costs would cause it to calculate zero
depreciation.

In any case the remedy should be to do a year end close and re-run the
depreciation. Both of these jobs are re-runnable. Be aware also that no
asset disposals should be done in the new year until the year end close
has been done. Once run the depreciation (right or wrong) must be posted
to the general ledger to maintain the integrity between the two ledgers.
If the journal has not been posted to the general ledger, and if no
other
postings have been done in the new year, the journal should be able to
be
voided and the F1202 file restored to before the running of
depreciation.

If the G/L has not been closed, (no balances brought forward), I would
expect the A/P to G/L and A/R to G/L integrity reports to be wrong.
These
reports are always as at the current date and should be corrected by
running the G/L close. This close is also re-runnable as many times as
your users wish.

Good luck

Tom Lloyd
 

alzakkr

Active Member
Thank you all so much for your knowledgeable advise. I ran the annual close
and reran my integrities and they are fine.

Again, thank you.

Kristin Alzak
A7.3 c 8
(781) 324-8094 x2330

New England Coffee Company
www.necoffeeco.com
 

TGreene

Active Member
Kristin,

We had a problem running Depreciation Calculation and Depreciation
Projection, called the support line and they sent me 5 SARs to be
applied. We are on A73 cum 8. The 5 SARs did fix our problem; however, I
cannot remember the specifics of the problem and the user is unavailable
at this time. It did involve reversed numbers. The 5 SARs were 1785778
(which I found to be already applied), 2152112, 2873825, 3071904, and
4160829. They are all available on the Knowledge Garden. They involve
HARDCODING of specific years!

Hope this helps!
Teri Greene


>>> kristin.alzak@necoffeeco.com 02/02/01 10:25AM >>>
Hi List,

The controller decided to close December and not run annual close. He
then
posted depreciation for January. All the depreciation posted as
credits
rather than debits by about double.

From yesterday to today the integrity reports are way off.
AP to GL
AR to GL
Fixed Assets to GL

I have no idea where to begin. I am not really a financial person, but
I am
in charge of "fixing it." Did closing December and not running annual
close
create all my problems? He is still working on issues in 2000, so he
doesn't want to close the year.

Any help will be GREATLY appreciated.

Kristin Alzak
A7.3 c 8
(800) 225-3537 x2330

New England Coffee Company
www.necoffeeco.com





--------------------------
To view this thread, visit the JDEList forum at:
http://198.144.193.139/cgi-bin/wwwthreads/showflat.pl?Cat=0&Board=W&Number=4971

*************************************************************
This is the JDEList World Mailing List.
Archives and information on how to SUBSCRIBE, and
UNSUBSCRIBE can be found at http://www.JDELIST.com
*************************************************************
 
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