A/P Alternate Payee

[steven_lawrence]

Hello folks,

My A/P manager has a vendor with a large number of open vouchers awaiting payment. The vendor now requires us to make payment to individual local branch sites instead of the HQ address.

Reading through the manual and from my vague recollection of the A/P Training course I'm thinking of setting up new vendor accounts for these address and using the 'alternate payee' field in Speed Release to reallocate the existing vouchers.

Any tips or advice. Has anyone done this before ?

Thanks

Steve.

++++++++++++++++++++++++++++++
Steven Lawrence
Finance Systems Manager
Coral Eurobet plc
Glebe House, Vicarage Drive,
Barking, Essex, IG11 7NS, UK
Tel: +44 (0)20 8591 5151
Fax: +44 (0)20 8591 8647
website: www.coral.co.uk
e-mail: [email protected]

++++++++++++++++++++++++++++++

 

[ShippS]

Steven,

I guess the first question is why you want to do your Suppliers admin?

Anyhow, if you want to do this then make full use of the alpha search -
you'll have to make it blindingly obvious which account to use, particularly
if you have more than a handful of accounts sharing the same name.

Steve

 

[ssolberg]

That would be the way we would approach this issue.



Programmer/Developer/Anything-They-Give-Me
World A7.3 c11

 

[Colin_Hugill]

Steve,

Yeah, sounds like it will work on an exception basis (ie only on odd
occasions). Certainly should
fix your immediate problem with vouchers already in the system.

For a more solid long term solution then make sure vouchers are coded to the
"correct" local vendor
branch address book record. You could 'group' all the branches for your own
A/P review and analysis
by using a parent child set up.

Steve Shipp also posted a reply and I suggest that you should consider the
two practical points he
implies in his post. Firstly, approach the supplier and try to negotiate
one payment regardless of the
local supplier branch you purchase from - it is practical and enables much
more efficient clerical
processes and control. Read up the JDE user Guides and do some testing and
see what can happen
on the remittance advice if you use parent/child relationships and always
make the payment to the
parent. Secondly, make use of the Alpha Name field to put in something
"blindingly
obvious which account to use" (quote thanks to Steve Shipp) - use the right
hand side of the field to
record the supplier Branch name. Try it and see and you will understand why
I suggest the right
hand side (make sure you do some test voucher entry using F1 in the supplier
number field or other
alpha search functions).


----- Original Message -----
From: "teven_lawrence" <[email protected]>
To: <[email protected]>
Sent: Friday, June 28, 2002 11:34 PM
Subject: A/P Alternate Payee


payment. The vendor now requires us to make payment to individual local
branch sites instead of the HQ address.
Training course I'm thinking of setting up new vendor accounts for these
address and using the 'alternate payee' field in Speed Release to reallocate
the existing vouchers.



Colin Hugill
Consultant
(World A7.3 cum12)

 

[steven_lawrence]

Thanks for the useful replies.

It's a bone of contention with this supplier but apparently partly our error as well (we didn't notice some very fine print requesting payment to the local branch)

We'll deal with this on a one off basis and hope we don't come across it again !

Steve.


++++++++++++++++++++++++++++++
Steven Lawrence
Finance Systems Manager
Coral Eurobet plc
Glebe House, Vicarage Drive,
Barking, Essex, IG11 7NS, UK
Tel: +44 (0)20 8591 5151
Fax: +44 (0)20 8591 8647
website: www.coral.co.uk
e-mail: [email protected]

++++++++++++++++++++++++++++++

Steven,
I guess the first question is why you want to do your Suppliers admin?
Anyhow, if you want to do this then make full use of the alpha search -
you'll have to make it blindingly obvious which account to use, particularly
if you have more than a handful of accounts sharing the same name.
Steve
--------------------------