Paid Voucher Deleted....

[KSmithCPA]

Users entered vouchers in AP, but never posted the vouchers. These vouchers were paid. Later the payments were voided, but before the voids were posted, the still unposted vouchers were deleted. Now the voided payments will not post. Getting an invalid record error. I'm assuming the post is looking for the vouchers in order to reopen them.

Best way to recover this FUBAR?

If we reenter the vouchers with the same doc Num/ doc type and clear the open amount field, will the payments "connect" with the new F0411 records?

Any other suggestions?

Thanks in advance.

 

[louiste]

There may be more fields and Files you will need to update.
Take an existing Paid & Unpaid Voucher & see what fields have been updated. Try adding & posting the voucher, then resetting the payment info. You may have to update records in the F0413 & F0414 Payment files, since you are not "Paying" (ie. creating a Payment group, etc)the new voucher again and just want to associate it with the old Payment. So updates may be required to F0411, F0911, F0413, F0414. Your best bet will be to compare all 4 files after you think you got everything, to an existing Voucher & Payment. Also, how was the voucher deleted? May need to revisit the financial impact too.

 

[ajit_nadgouda]

Dear Smith,

The payment is deleted as well as the voucher. But the voided payment batch is not getting posted because the original voucher is deleted from the data. One of the workarounds is, as you said, recreate the voucher with the same number, post the payment batch and thereafter delete the voucher that you temporarily created for this purpose.

As a good practice, posting of batches should happen on a daily basis and there should not be any batch left unposted for a long time, which might result into such errors.

Best regards,
Ajit

 

[Boris G]

Another workaround would be to delete the voided checks batch and do journal entries to correct balances.

For the future, change the data selection on your Create Pmt Control Group to only select posted vouchers.

 

[KSmithCPA]

Thanks all. JD Edwards has responded saying we only need to re-enter the original vouchers using the same doc number/type and the void payment batch shoould post. GSS says the only validation to post the void is based on doc number. So, according to JDE, we don't even have to mark the voucher as paid in the F0411.

I will post results when we have completed this procedure.

Thanks again for the replies.