Reversing a voucher

We are on 7.3 cum 10. I am confused on the proper procedure to reverse a voucher once it has been matched to a P.O. receipt.

Does anyone have a documented way to do this? I need to reverse a voucher in order to reverse a receipt of a item put in inventory in error.

My in house personnel tell me the best way is to do a 'negative' P.O. then vouch that to cancel the incorrect transaction. I find it hard to believe this is the best solution.


<P ID="edit"><FONT SIZE=-1>Edited by JohnNash on 1/10/02 10:20 AM.</FONT></P>

John,
Has the voucher been paid yet? If not, you should be able to reverse
the voucher. If the voucher has been paid, then in theory you need to void
the payment, reverse the voucher, and reverse a receipt. This is usually
such a pain that people come up with a negative voucher instead. Of course
a negative voucher would not fix the receipt problem. If you do want to try
to reverse, let me know and I can explain how to go through that, if someone
else has not yet done so. Have fun.

John Dickey
White-Rodgers IT

John,
I believe that what you need is on the JD Edwards Knowledge Garden under
World, Financials for vouchers. I found the following document: Title:
Reversing/Deleting Vouchers and Receipts in Purchasing. The general
confusion is, should a voucher created from the P/O system ever be
maintained by the standard A/P programs, the P/O system will not be updated.
So the voucher created through the PO Matching program must be the program
to delete or reverse the voucher. This will of course reopen the voucher
batch and it will need to be reposted. And if the voucher is paid, the
payment has to be voided prior to reversal. But such is accounting.
Also the vendor's invoice number will be left in the F0411 file and
depending on the error setting for allowing duplicate vendor invoice
numbers, the reentry of the voucher with the invoice number could error out
without a revision of the vendor's invoice number. Hope the information
helps.



George Smith
World A7.3, Cum10 - V4R5
Walco International, Inc.

John

As discussed here, there are a couple of things to do before you reverse the voucher.

Fisrt inquire if the voucher is paid (menu G0411 #16). If the pay status is 'P', then it's paid, and you need to reverse the payment (write down the payment number). That can be done on menu G0413 #18. D

Then, you can reverse the voucher. You better use the standard version of the pgm, so go to G43A15 and choose option # 4 - Match Voucher to Open Receipt.
There inquire the voucher. Put '2' in the match type field. It will appear the PO line that you have matched. Put a 'D' in the Action Code, and then press enter. Don't forget to check the G/L date, as it will appear the date when the coucher match was done.
Now you have your voucher reversed.
Your F43121 will now show the order open to match.

PLEASE TRY THIS FIRST ON YOUR TEST ENVIRONMENT TO CHECK THAT THE FINAL RESULT IS INDEED WHAT YOU WANT!!!!!

Also try to find a 2nd opinion.


Rgs
CS