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  1. #1
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    Approvals Critical Field - Orders Still Requiring Approval

    We have our procurement approval critical fields set to only Extended Cost AEXP, Sub Type, Pymt Terms, Account Number and Sub Ledger - these are the fields to trigger the approval process again.

    Orders are still being sent through for approval again if any of the delivery dates are changed. I have checked and double/tripled check the setup and the dates are not selected for the critical fields.

    Is there something else, somewhere else that needs to be addressed?

    ~Kelli

    Kelli
    E1 - 8.12 - TR 8.97.1.1
    SQL 2005 - IE 7

  2. #2
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    Re: Approvals Critical Field - Orders Still Requiring Approval

    A change to one or more of the following fields will cause an order that is at an approved status to go back through the approval process.

    Extended Cost (AEXP)
    Account Number (AID)
    Subledger (SBL)
    Subledger Type (SBLT)
    Landed Cost (PDP5)
    Promised Delivery Date (PDDJ)
    Requested Date (DRQJ)
    Payment Terms (PTC)
    Discount Factor (DSPR)
    Project Business Unit (OMCU)


    Thanks,
    Matt

  3. #3
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    Re: Approvals Critical Field - Orders Still Requiring Approval

    Thanks for the quick response, Matt!
    Making sure I understand:

    Regardless to how the fields below are setup in approval critical fields, the system will still send an order thru for approval, if any of the below fields are changed, correct?
    -

    [ QUOTE ]
    A change to one or more of the following fields will cause an order that is at an approved status to go back through the approval process.
    -
    Extended Cost (AEXP)
    Account Number (AID)
    Subledger (SBL)
    Subledger Type (SBLT)
    Landed Cost (PDP5)
    Promised Delivery Date (PDDJ)
    Requested Date (DRQJ)
    Payment Terms (PTC)
    Discount Factor (DSPR)
    Project Business Unit (OMCU)


    Thanks,
    Matt

    [/ QUOTE ]
    Kelli
    E1 - 8.12 - TR 8.97.1.1
    SQL 2005 - IE 7

  4. #4
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    Re: Approvals Critical Field - Orders Still Requiring Approval

    Is processing option #4(Reapprove Changed Lines) on the Approvals tab in P4310 set to '2'?
    Is the Approval Field Constants table (F43080) table populated?

    If either of the above is not true than P4310 will default to checking for the fields mentioned in my earlier post.

    Thanks,
    Matt

  5. #5
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    Re: Approvals Critical Field - Orders Still Requiring Approval

    P4310 Processing Option Approvals, #4, is set to 2.

    The F43080 table is populated. See attached file for SQL query of F43080.

    Thanks.
    ~Kelli

    [ QUOTE ]
    Is processing option #4(Reapprove Changed Lines) on the Approvals tab in P4310 set to '2'?
    Is the Approval Field Constants table (F43080) table populated?

    If either of the above is not true than P4310 will default to checking for the fields mentioned in my earlier post.

    Thanks,
    Matt

    [/ QUOTE ]
    Attached Files Attached Files
    Kelli
    E1 - 8.12 - TR 8.97.1.1
    SQL 2005 - IE 7

  6. #6
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    Re: Approvals Critical Field - Orders Still Requiring Approval

    <font color="blue">I have made some progress. The Override Next Status in P4310, Defaults, was set to blank. I revised that and it will now allow the date changes and not go through the reapproval process.

    BUT

    If the date is changed while it is awaiting approval, at 230 status, it changes the Next Status to the Override value - bypassing approval.

    - Is the only way to address changes during approvals is with the Approval Hold Code?

    - I understand a separate process must be performed to release it from hold once it is approved. Is it possible to code the process to release it from hold automatically when the status advances out of approval?

    ~Kelli</font>

    [ QUOTE ]
    P4310 Processing Option Approvals, #4, is set to 2.

    The F43080 table is populated. See attached file for SQL query of F43080.

    Thanks.
    ~Kelli

    [ QUOTE ]
    Is processing option #4(Reapprove Changed Lines) on the Approvals tab in P4310 set to '2'?
    Is the Approval Field Constants table (F43080) table populated?

    If either of the above is not true than P4310 will default to checking for the fields mentioned in my earlier post.

    Thanks,
    Matt

    [/ QUOTE ]

    [/ QUOTE ]
    Kelli
    E1 - 8.12 - TR 8.97.1.1
    SQL 2005 - IE 7

  7. #7
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    Re: Approvals Critical Field - Orders Still Requiring Approval

    You should refer to doc id 625683.1 on the Oracle support website. It explains this very well.
    The Override Next Status processing option sets the status for the system to override the next status on all lines in the purchase order. If both the Override Next Status processing option and Approvals processing options are populated in one version of Purchase Order Entry (P4310), the Override Next Status functionality will be used, and Approval Processing will not occur.
    Approvals processing options include the Approved and Pending Approval Statuses. This set of processing options allows the system to determine whether the lines on the order will be set to the Approved status or the Pending Approval status.
    When approval processing is activated the system should determine what the correct next status should be based on the approval logic.

    Thanks,
    Matt

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