RE: Receipts Processing

david_mallory

Well Known Member
RE: Receipts Processing

Sean,

I am not sure what you mean by "automated". The process I know about is with
P0411 and P4314 where one keys an invoice amount and selects the appropriate
receipt records, and changes quantity and $$ to vouch where necessary.

In that method, the only invoice information the program has is the invoice
$$ amount keyed in the header of the P0411 screen, and the invoice number,
also keyed.

Receipt records are stored in F43121, with an MATC value = 1, which took
most of their data from the purchase order line records in F4311 when the
receipts were written with P4312. See field AREC for $$ received (PO price
PRRC from F4311 times quantity received UREC). This is what is displayed
(AREC and UREC) in P4314 in the vouch process when one looks at and selects
the receipts which visually match the invoice.

The "match" term is really a spoof. The person running the program does the
match by selecting the receipt records. If one selects the wrong receipts
from a different PO but the $$ are within tolerance the program does not
know that and says "OK". The program only compares AREC with invoice $$
keyed in the header. The rest of it is done by the person.

We set receiving tolerances at 10% quantity.

We set voucher match tolerances at $50 extended amount and 5% extended
amount and 5% unit cost.

If tolerance is exceeded, the clerk gets a hard error (by processing
option), and the invoice goes to the supervisor who has another version of
the program which gives a warning.

If there is another voucher match process, please inform us.

Dave Mallory Denver Water Denver, Colorado USA OW 7.332 SP 15.1
Oracle 8.1722 NT 4.0
 
Back
Top