Booking staff advances on One World

Hi List

We are looking into ways of recording the Advances that we give to our
staff for Travel expenses.

Currently we are using P0411 - Standard Voucher Entry to record the Advance
from the Petty Cash Account.
We then raise a Manual Payment to clear the entry.
The employee then submits a form detailing what they spend the Advance on.
We record this in Standard Voucher
Entry and then raise another Manual Payment for Zero amount as the expenses
should match the amount advanced.

This is quite a long and complicated task so we are looking into ways of
speeding up the process.

Does anyone know of any other processes?

Regards


Louise Tyler
QBE Insurance Group

Xe, SP 15.1 Unix, Oracle 8.1.6

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Visit our website at http://www.qbeeurope.com/

The HR/Payroll module offers this specific functionality. However cash
advances go directly on an employees pay. I'm assuming that you don't have
payroll installed but it might be worth while to open up DEMO Junior and
play with the HR/Payroll manual to see how it's done there.

Colin

You should use "prepayment" functionality to perform
the tasks that you are referring to.

Take a look at your AP Manual and read on that
subject.

It has the best way to complete the task.
--- LTYLER <[email protected]> wrote:
http://www.jdelist.com/cgi-bin/wwwthreads/showflat.pl?Cat=0&Board=OW&Number=29661


__________________________________________________

Use the prepayment functionality of Accounts Payable to record advances given to Employees. It is a proven method as my company used
it for many years.
I know that you will find that it does what you want.

It will create a voucher for you to disburse as either a manual check(PN) or automatic(PK). It also creates a negative to be used later to offset the advance as you receive an expense report.
Read the Accounts Payable Manual to be precise and test it to see if
this is what you want to accomplish.


OWman