Purchase Order Quantities

ssrini11

Active Member
Hi List,
I need your suggestions on the following situation:

1. A Purchase Order is raised for an item for a Quantity say 100.
2. The order is approved.
3. Now I need to reduce the quantity of the item from 100 to 75 after the PO has been sent to the supplier.

A : How do I reduce the quantity on the PO. Should I just use the revision and edit the line detail? (This is not a favorable solution as I wish to lock the PO Details once it reaches the approved status (280).) Does 'Change Order' allow you to reduce quantities ? Inputting a negative quantity (-25) in a new line for the same item in a change Order appears to be doing the job - but I am not sure if that is the preferred method.

B : Can the System generate an 'Amendment PO' to be sent to the supplier notifying them of the reduction in quantity or will that have to a custom report?

thanks in advance

Shashank
XE 14.1/NT/Oracle 8.1.5
 

Mike Dupaix

VIP Member
Shashank,

Look at your processing options for order entry. If change management is turned on, it will create a change order that you can print and send to your supplier. The order number will be the same, but will have a '-001' after it indicating a revision.

You should call your supplier so they are aware of the change and the follow up by faxing or mailing the change order.

I need your suggestions on the following situation:

1. A Purchase Order is raised for an item for a Quantity say 100.
2. The order is approved.
3. Now I need to reduce the quantity of the item from 100 to 75 after the PO has been sent to the supplier.

A : How do I reduce the quantity on the PO. Should I just use the revision and edit the line detail? (This is not a favorable solution as I wish to lock the PO Details once it reaches the approved status (280).) Does 'Change Order' allow you to reduce quantities ? Inputting a negative quantity (-25) in a new line for the same item in a change Order appears to be doing the job - but I am not sure if that is the preferred method.

B : Can the System generate an 'Amendment PO' to be sent to the supplier notifying them of the reduction in quantity or will that have to a custom report?

thanks in advance

Shashank
XE 14.1/NT/Oracle 8.1.5




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ssrini11

Active Member
Re: re: Purchase Order Quantities

You are right. My problem comes only when I want to reduce the quantity. Change orders are good to make additions. One of the options is to add a new line with the new quantity desired and cancel out the original line. But I have locked out the users from changing the PO once approved.

thanks
Shashank
 
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