E8.12 Change purchase order (P4310) after partial receipt

[Rauf]

I have a purchase order with quantity 2020 pieces. We have received and created receipt for 2012 pieces. For the remaining 8 pieces, the supplier informed they cannot deliver so they will issue credit note.

What is the best way to change the order quantity from 2020 to 2012.
One way is to cancel the line. So the 8 pieces will be closed. But the main issue is that the line status will be 'Cancelled'. So if we do a quick look, we see this line is cancelled.

So what is the best way to handle this case ?

 

[arthart]

The easiest way is to change the detail line from 2020 to 2012, and the status from 400/400 to 400/999.

 

[Rauf]

Hi Arthur,
Yes. This is the easiest way.
Plus, I think it will be good to add a second line for the 8 pieces and then cancel it so that there will be history records.