Address Book Hold?

Neil

Active Member
How do we stop people using address numbers?

We don't want to delete them because of historical data and puting Credit Messages such as "Account Closed" or "DO NOT USE" has no affect.

Is there any way to stop peaple using accounts short of deleting them?

Thanks

Neil

V7.3 CUM4 +Many mods...
 
Look into changing the search type, and then using security to not let the
users get to it. Also you could do the same with Cost Center Security.
That way you have the data. Be careful as you mentioned, if you have
history, it could be missed.



Bill Powell
IT Senior Business Analyst
Diagnostic Imaging, Inc.
Direct (904) 332 3246
Mobile (904) 537-7843
 
Shoot Um!

How do we stop people using address numbers?

We don't want to delete them because of historical data and puting Credit Messages such as "Account Closed" or "DO NOT USE" has no affect.

Is there any way to stop peaple using accounts short of deleting them?

Thanks

Neil

V7.3 CUM4 +Many mods...
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Depending on where you want to stop them from being used could you not just
change the "Search Type" of that address number?


Scott Parker
Grote Industries, LLC
mailto:[email protected]





Scott Parker
Grote Industries, LLC.
WorldSoftware Version 8.1.2 AS/400 V4R5
 
We had to customize order entry so that AB's that do not have a
"Receivables=Y" cannot be used on a sales order. Otherwise a vendor could be
chosen and would bypass credit check. We also use this to stop users from
using an AB# for sales order entry, by simply changing the AR flag to "N".

I could send you the customized file, but it's a fairly simple change, and
your's probably has already been customized.

Dale
A7.3c9
V4R4
 
For which system do you want to stop the usage? In Sales Order Processing
or Purchasing you can set the Billing Instructions or Purchasing
Instructions for Item Restrictions equal to "I" for include and leave the
Item Restriction File (
F10) empty. This in effect means the Customer/Supplier has no items to be
included for sale/purchase. In A/R you can set the Invoice Hold and no more
invoices will be accepted into Accounts Receivable. Or

similar to what the JDE Payroll system does is that Employees (Search Type =
E) become Ex-Employees (Search Type = EX). We also have some of our search
types set to AC for Account Closed.



George Smith
World A7.3, Cum10 - V4R5
Walco International, Inc.
 
via business unit security - select/create a business unit to which users do
not have access
 
We change the search type to obsolete and also in the alpha name, prefix it with
***DO NOT USE***, but leave the mailing name the same. This way it does not come
up in the name search but still leaves it there for this history.




Jill Fralick
ABB Flexible Automation
Auburn Hills, MI 48313
A7.3 cum 10
(248) 391-8618
 
I posted the message just before I left last night and on the way in this morning thought about Search Type security.
Glad to see so many of you agree! Shooting them was thought of an option but there are to many....

Many thanks for all the replies.

Neil



V7.3 CUM4 +Many mods...
 
Another good way if you are talking about stopping sales order entry is to
make up your own Billing Address Type, such as "I" for Inactive (see page 1
of the Billing Instructions), and then you will get a hard error in the
header of order entry (Invalid Billing Type).

Andy Klee
www.JDETips.com
 
Re: RE: Address Book Hold?

Andy, we meet again..
I tried what you suggest, changed the data dictionary values for field BADT to allow 'I'. Changed the billing instructions of a customer to type 'I'.
I then went to key in a sales order using the address book number and had absolutely no problem in doing so (I tried this using the address book number as bill to and then as ship to).
I even tried the same scenario after first removing the extra allowed value, but no joy...
What am I doing wrong ?

Stephen
 
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