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A/P Voucher lines Consolidated by Document #

ssolberg

VIP Member
We recently went from cume 8 to 11 and I have an A/P clerk that swears this "problem" only came up after the upgrade. Here's the "problem":

When you are writing Auto A/P checks, there is a Proc. Opt. behind it that allows you to "summarize multiple lines on a document into one line on the stub". These multiple lines are caused by allowing lines to be added to a voucher, such as freight, via PO's. If I ordered a part for $50 then later added freight for $2, my stub on the A/P check would list the voucher once for $52. If you change the Proc. Option, it would list twice, once for $50 and another line for $2.

This is great from the A/P check side but she SWEARS that the Supplier Ledger Inquiry and Cash Requirement Report did the same "summarize". Currently, both of these programs show each line of the voucher (with the Seq # next to each) individually, not "summarized" by document. I find no processing option on either and nothing in the Knowledge Garden. I no longer have a cume 8 environment to prove her wrong. Anyone out there have any ideas or confimation for me??
 

ahenry

Member
I remember way back when going thru the same thing with my accounts payable
people.

We are now on 7.3 cum 11. I can't remember when it happened, but this is what I
remember finding.

The summarization was done when the Matching by P.O. program was run (P4314).
In this program, there are a couple of processing options to summarize. Option
19,20 on our system.

Check it out. It's probably the same thing.

Andre

____________________Reply Separator____________________
Subject: A/P Voucher lines Consolidated by Document # ~~0:1781
Author: <jdeworld@jdelist.com>
Date: 11/28/2000 8:13 AM

We recently went from cume 8 to 11 and I have an A/P clerk that swears this
"problem" only came up after the upgrade. Here's the "problem":

When you are writing Auto A/P checks, there is a Proc. Opt. behind it that
allows you to "summarize multiple lines on a document into one line on the
stub". These multiple lines are caused by allowing lines to be added to a
voucher, such as freight, via PO's. If I ordered a part for $50 then later
added freight for $2, my stub on the A/P check would list the voucher once for
$52. If you change the Proc. Option, it would list twice, once for $50 and
another line for $2.

This is great from the A/P check side but she SWEARS that the Supplier Ledger
Inquiry and Cash Requirement Report did the same "summarize". Currently, both
of these programs show each line of the voucher (with the Seq # next to each)
individually, not "summarized" by document. I find no processing option on
either and nothing in the Knowledge Garden. I no longer have a cume 8
environment to prove her wrong. Anyone out there have any ideas or confimation
for me??


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