Closing a voucher with a manual payment

[jimmymac]

We have an issue whereby there was some confusion on how to handle a payment issue and now we are left with a bit of a disconnect.

We have 57 open vouchers for about 50k total, where the State is the payee. However rather than using the normal payments process of Create Payment Groups, etc, a separate manual wire to the State was processed. A manual payment was created, which also created a new voucher for 50K and the State now has their money.

So what to do with the original 57 individual vouchers that should have been flagged as Paid. We would like to somehow connect this 50k wire to those 57 vouchers so that they would show correctly as Paid.

A/P functional expertise is not my strong suit, so any suggestions on how to make that connection would be appreciated.

 

[Pinky2010]

Hi,

I believe the payment was done without voucher match (P0411) due to which it created another new voucher of 50K. Payment should have been done with Voucher match (P0413M), in which case it would have closed the existing 57 vouchers and created a payment.

Now that the payment has been completed and linked to a new voucher, either you should void the existing vouchers and maintain these voucher numbers in remarks of new voucher, which does not seem feasible as there would be too many voucher numbers. Or you should void the payment & the new voucher and create another payment with voucher match. In this case, you may have other issues such as the cheque sent to the supplier being linked to the old payment.

 

[rsvconsulting]

Use the Payment with Voucher Match (P0413M) which is standard functionality for this purpose.